How often do you find yourself having to remember and retrieve routine information?
For most people, this can be 10-30% of their work day.
This is time wasted—opportunity cost—where you could’ve been creative instead.
My suggestion is that you create an Information Repository.
The Information Repository will act as a “Catch-All“ system for these things.
This is where you put everything from Door entrance codes of friends or offices, to phone number and contact info for different service providers you use.
9 Examples of Personal Things
That You Can Collect to Immediately
Free up Time and Brain-space for Better Use
- Recurring information, scripted messages, usernames, passwords, etc.(stuff you want to be able to locate immediately and just copy-paste)
- Photo copy of your passport, VISA, and/or the information on it.
- Contact information for people or companies.
- Important dates to remember (possibly in connection with #3).
- Errands and minor tasks you can stack and then group together on one day.
- Music/books/resources to buy.
- Templates, packing lists, itineraries.
- Shopping list for a whole week.
- Info on your house (measurements + furniture, etc) in case of a move.
Note: if you’re going to keep important information like passwords, be sure to keep it password protected.
Continued in: The Ultimate Commonplace System
More from this chapter:
*8 More—Professional—Suggestions of Things That You May Want to Collect
*4 Simple Systems That Can Save You an extra 5 Days per Year